Principal Document Controller Job Opening in Petrofac

Principal Document Controller Job Opening in Petrofac

Job Description 

Principal Document Controller-008990 Description   PRINCIPAL DOCUMENT CONTROLLER   ECS require a Principal Document Controller to work from our Houston office. The Principal Document Controller will be working on our subsea project and they will be recruited on a Project Hire basis. Responsibilities of Principal Document Controller • Responsible for project document control • Responsible for supervising/checking work of other document controllers • Responsible for communicating project DC issues to management. Duties • Establish and monitor DC progress measurement systems • Manage, register, file, and retrieve project documentation • Manage /prepare internal and external transmittals • Issue documents, queries and formal letters • Track and log received and sent documentation • Track and record communications both internally and externally • File and maintain all electronic and hard copy files in a user friendly format • Assist the project team with any DC related issues • Interface with contractors on DC coordination • Ensure that all documents are filed to reflect latest updates • Ensure all documentation at the end of project is handed over to the client • Review and check work carried out by other document controllers • Ensure compliance with project plans (HSSE/QA etc.) • Contribute to training and development of PROJECT staff Decision Making Authority Decisions limited to issues affecting maintaining and operating the project document control system/procedure. Supervisory responsibility Supervises other Document Controllers Competencies/Knowledge, Skills and Abilities Competency/Knowledge • Document control systems & procedures • Documentum and SharePoint systems • Project related DC systems requirements • DC software, standards, and administrative processes • Spanish language knowledge desirable Skills • Planning and organising • Supervisory and Mentoring • Communication – written and oral • Proactive and focused on providing service to project team • Attention to detail • Team player Abilities • Ability to plan and maintain a sound project DCC system / process • Ability to work well with others, manage other personnel • Ability to interface well with project team, contractors and suppliers • Ability to meet deadlines and manage priorities • Ability to multi-task and interface across project team / contracts • Ability to work in a multi-cultural environment Work Location Primary work location is PROJECT premises. Reporting Line This position reports to the Project Services Manager. Minimum Requirement Diploma or equivalent in business administration Skilled in database administration Skilled in word processing and relevant software for DC control Good knowledge of systems such as Documentum and SharePoint Significant related DC experience - preferably in the Oil and Gas Industry Job  Document Control Primary Location  USA-Houston Organisation  Document Control Schedule  Full-time Closing Date (Period for Applying) - External  Nov 14, 2014, 3:59:00 AM   Apply