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Document Controller Responsible


Document Controller

 

Ø    Responsible for the receipt, issue/distribution, storage and archiving of project documentation.

 

Ø    Ensure that all project documents sent or produced on site are correctly registered, distributed, filed and easily retrieved.

 

Ø    Establish and maintain a filing system for all technical documents

 

Ø    Responsible for ensuring that the technical and contract documentation held on site is current and retrievable.

 

Ø    Keeps paper masters of drawings filed in drawing number sequence

 

Ø    Monitor Completion of paper work in systems

 

Ø    Establish and maintain a library system for all documents

 

Ø    Prepare the internal transmittals and external transmittals

 

Ø    Preparation of daily, weekly and monthly reports which reflects the progress of receiving the project documents

 

Ø    Transmittals and letters are filed in sequence

 

Ø    Add the latest revision of documents in records

 

Ø    Proper control of superseded documents / drawings

 

Ø    Maintain the status of Civil, Mechanical, Electrical and Instrumentation documents

 

Ø    Maintain hard copies of all technical records,  vendor data and text books

 

Ø    Maintain list of all available documents and drawings

 

Ø    Update necessary technical information for Company’s Intranet program

 

Ø    Update the status of all disciplines on daily and monthly basis

 

Ø    Update and Control the master record